Purchase‑to‑pay that runs itself.
SMI Office uses AI to read every supplier invoice, match it to the purchase order and goods receipt, and post it to your ERP. Your team only sees what needs a decision.
- 1Capture invoices from app, email or upload
- 2Match to the PO and goods receipt
- 3Post to your ERP, ready to approve
Live with multi-store retailers in Botswana, Oman, the GCC and India
Trusted by finance teams at multi-location businesses across Africa, the Middle East and India
The problem
Every delivery creates paperwork. Someone keys it into the ERP again, line by line. Duplicates slip through, goods get billed that never arrived, and nobody knows which invoice is stuck. Reading the invoice is easy. Matching it is the real work.
The SMI Office suite
One office for every back‑office workflow.
Six AI products that share the same documents, people and ERP connection. Start with one, add the rest as you grow.
SMI P2P
Procure-to-pay automation
Order, receipt and invoice matched in one flow, from the store to the ERP.
SMI Invoice
Supplier invoice processing
Any invoice layout, read with 97%+ accuracy.
SMI Recon
Supplier reconciliation
Every supplier statement matched before month-end.
SMI Insights
Business intelligence
Your Tally books, live in Power BI with no gateway.
SMI Flyer
Retail flyer extraction
Competitor flyers in, who's cheapest out, product by product.
SMI Docs
Document and PDF tools
Merge, convert, sign and redact. Files never leave your device.
How SMI P2P works
The AI does the matching. Your team makes the calls.
Most AP tools stop at reading the invoice. SMI Office checks it against what was ordered and what actually arrived, and only stops when something doesn't add up.
Capture at the store
Stores snap invoices on the mobile app, forward them by email or upload them. Multi-page, stamped and handwritten documents all work.
Receive against the order
Each barcode scanned at the store is checked against the purchase order. Over-deliveries and wrong items are stopped before the GRN is made.
Read every line
Lines, discounts, deposits and VAT are extracted and the totals are checked, whatever the supplier's layout.
Match three ways
Each line is mapped to the order and the receipt, even without supplier item codes, with cases and pieces converted.
Post to the ERP
A pending invoice is created in your ERP with the documents attached, then tracked until it's authorised and posted.
| Item | Ordered | Received | Invoiced | Check |
|---|---|---|---|---|
| Milk 200 ml | 3 cases | 3 cases | 3 cases | Match |
| Sunflower oil 2 L | 12 pcs | 12 pcs | 12 pcs | Match |
| Rice 5 kg | 8 bags | 8 bags | 8 bags | Match |
| Baked beans | 24 cans | 24 cans | 24 cans | Match |
Results
Most teams still type in every invoice. SMI Office takes most of them off the desk.
Less procure-to-pay effort, in both people and time
Of the AP team's time saved at Choppies
Extraction accuracy on real supplier invoices
Of files posted with no manual intervention
Edge cases
Built for the invoices other tools give up on.
Edge cases are where automation usually breaks. SMI Office learns each supplier's quirks once and applies them every time after.
Exceptions
When something's off, the right person knows.
Procure-to-pay runs across procurement, stores, finance and IT. Each exception goes to the team that owns it, limited to their own entity and stores.
Right person
A price mismatch goes to procurement, a missing delivery to the store. Nobody else's queue fills up.
Right time
Each exception type has a turnaround time. Anything overdue is flagged and followed up automatically.
Right information
What's wrong and what to do, with the invoice and receipt attached, so it can be fixed in one go.
Integrations
Works with the ERP you already run.
No rip and replace. SMI Office reads purchase orders from your ERP and writes invoices, GRNs and claims back to it.
Customers
Proven on real invoices, at real volume.
Retail chains, manufacturers and accounting firms running SMI Office every day.
“ScanMyInvoice automated the accounts payable process for Choppies on Intellect, saving 88% of the team's time.”ChoppiesCFO, Botswana
“Scanmyinvoice automated accounting data entry for Malabar Latex with 97%+ accuracy and 80% of files requiring no manual intervention.”Malabar LatexGeneral Manager, India
“For our GCC operations, ScanMyInvoice simplified high-volume purchase invoice processing with greater accuracy and efficiency.”Chobe Business SolutionsFinance Manager
“ScanMyInvoice has simplified our invoice processing by automating data entry and document management. GST compliance has become easier, saving us valuable time.”Ajikumar MSGST Practitioner, Kerala
FAQ
What you might be wondering
How is this different from OCR?
OCR only reads the invoice. SMI Office also checks it against the purchase order and the goods receipt, catches duplicates and unreceived goods, raises claims and posts the result to your ERP. Reading is the easy part.
What happens when the AI isn't sure?
It doesn't guess. The invoice goes to an exception queue, routed to the team that owns the problem, with what's wrong and the documents attached. Once it's fixed in the ERP, it clears automatically.
Which ERPs and accounting systems does it work with?
Tally Prime, SAP, Zoho, Intellect and iRetail today, and any other system through our REST API.
Does it handle VAT and GST?
Yes. VAT-inclusive prices, VAT and GST lines are read and verified, and GSTIN numbers are validated for Indian businesses.
Is our data secure?
Documents are encrypted with 256-bit encryption, and each team only sees the legal entities and stores it's responsible for.
How is it priced?
One subscription based on your document volume and number of stores, covering purchase orders, goods receipts, invoices and returns. Volume and annual commitments bring the cost per document down.
See it run on your own invoices.
Send us a few real supplier invoices and we'll show you how they flow from your stores to your ERP.